Executive Assistant Job at First Excelsia

Applications are invited from interested and qualified candidates for the executive assistant job at First Excelsia Professional Services.

First Excelsia Professional Services is a firm of highly versatile and renowned Human Resources, Organisational Development and Management consultants.

The firm commenced operations in 2015 and currently has a team of consultants that have successfully managed numerous Organisational Development, Human Resources, and Management Consulting projects in varying leadership capacities across all sectors of the Nigerian Economy.

Individuals interested in the Executive Assistant job at First Excelsia Professional Services should review the job details, requirements, and application process outlined below.

Executive Assistant

Specifications:

• Full Time
• Required Qualifications: BA/BSC/HND 
• Location: Lagos| Nigeria. 

Description:

Our client is seeking an experienced Executive Assistant to provides high‑level administrative, strategic, and operational support to the Lead Consultant/Managing Director of a training and capacity‑building consultancy. This role requires exceptional organizational skills, strong communication abilities, and the capacity to manage multiple priorities in a fast‑paced, client‑focused environment. The ideal candidate is proactive, tech‑savvy, detail‑oriented, and able to anticipate needs before they arise. 

Key Responsibilities

• Prepare, edit, and format documents, reports, proposals, and presentations using Microsoft PowerPoint, Word, and Excel.
• Maintain digital and physical filing systems for easy retrieval of information.
• Manage email correspondence, calendars, and task lists.
• Assist the Managing Director with planning, prioritization, and execution of strategic initiatives. 
• Conduct background research, compile briefing notes, and prepare summaries to support decision‑making. 
• Track progress on key projects and follow up on action items.
• Serve as the primary point of contact between the Managing Director and clients, partners, facilitators, and internal teams. 
• Draft professional emails, letters, and communication materials. 
• Coordinate information flow and ensure timely responses to inquiries.
  • Schedule and organize meetings, workshops, and training sessions. 
  • Prepare meeting agendas, take minutes, and track follow‑up actions. 
  • Arrange local and international travel, including flights, accommodation, logistics, and itineraries.
• Develop training materials, proposals, contracts, and reports. 
• Ensure accuracy, consistency, and professional formatting of all documents. 
• Maintain version control and ensure timely submission of deliverables.
  • Support planning and execution of training programs, consulting projects, and client engagements. 
  • Monitor timelines, deliverables, and resource allocation. 
  • Liaise with facilitators, vendors, and clients to ensure smooth project delivery.

Qualifications and Requirements:

• A minimum of 2 years related experience as an executive assistant OR in a similar role
• Bsc/HND in business administration OR any related field
• Strong proficiency in Microsoft PowerPoint, Word, and Excel. 
• Excellent written and verbal communication skills. 
• Strong organizational and time‑management abilities. 
• Ability to work independently, handle confidential information, and manage competing priorities. 
• Experience in a training, consulting, or professional services environment is an added advantage. 
• High level of professionalism, discretion, and interpersonal skills.
  • Proactive and resourceful. 
  • Detail‑oriented with strong follow‑through. 
  • Calm under pressure and adaptable. 
  • Strong sense of initiative and problem‑solving ability. 
  • Client‑focused mindset 

Salary Range: ₦100,000 – ₦150,000/month

How to Apply for the Executive Assistant Job at First Excelsia

Interested and qualified candidates should forward their CVs to: talentsearch@firstexcelsia.com using the position as the subject of the email.

Deadline: February 15, 2026